Trip profitability calculator

The calculator prices a single run to the last kopiyka: what stays in the company account, what the taxes take, and what every kilometre really costs. Every rate — from VAT to the social contribution — is yours to change.

Three streams instead of revenue minus costs

The calculation runs three columns at once, and that is what separates it from plain arithmetic:

• Charged to account — the real money leaving the company.
• Tax credit — the VAT you claim back on fuel and repairs.
• VAT liability — the VAT you owe on the revenue.

That is why a run that looks profitable at a glance can leave a few hundred hryvnias behind. The calculator shows it before you accept the load.

The costs it accounts for

Fuel on the loaded leg and the empty leg

Loaded and empty mileage are counted separately: consumption per 100 km differs, and the empty run to the loading point often eats the whole margin. Each leg shows litres, the gross amount, the net amount and the tax credit.

Depreciation and repairs

A share of revenue excluding VAT that covers running and scheduled repairs, servicing, tyres and the book value of the truck. The toggle decides what happens to the tax: charge the full amount to the account, or split the VAT out into the credit.

Driver pay

A share of revenue excluding VAT, the military levy with income tax, the social contribution and a per diem for every day on the road. Pay plus per diem is shown on its own line — that is the figure the driver sees.

Accountant pay

Payment for the days spent on the paperwork for this run, with the same contributions on top.

Profit tax

Charged on what is left after all costs, not on revenue. A loss-making run is taxed at zero.

Example: a 500-kilometre run

A run worth UAH 18,000 leaves the company 339 hryvnias. The gap between UAH 35.29 earned per kilometre and UAH 28.60 spent on it is the whole margin a carrier lives on.

Common questions

Why is VAT divided by six rather than multiplied by 20 %

Because UAH 18,000 is the amount including the tax. Twenty per cent inside such a sum is one sixth of it — UAH 3,000. Multiplying 18,000 by 20 % gives 3,600 and throws the whole calculation off.

What if the company is not VAT-registered

Set the VAT rate to 0 %. The whole amount then counts as revenue without tax and the tax-credit column drops to zero.

Why does depreciation generate a tax credit

Because real purchases sit behind it: tyres, spare parts, servicing — all bought with VAT. If your depreciation figure already includes the tax, switch the toggle on: the account is charged the net amount and the tax goes to the credit.

Where are the calculations stored

In your browser. The form remembers a draft, and Save keeps a snapshot among the last five, from which a run can be restored or deleted. Nothing is sent to a server.

Next — a load that fits these numbers

Once you know your cost per kilometre, a customer's rate speaks for itself. Find a load on your route, and to quote a customer quickly use the logistics calculator.